Painting Invoice Template
This is a free painting invoice template made for house painters, painting contractors, and crews who bill for interior and exterior jobs. It gives you clear lines for labor, paint and supplies, and prep work like sanding, patching, and taping, so a homeowner or property manager sees exactly what each part of the job costs.
It is completely free, with no signup and no watermark. Download the editable Word and PDF files and fill them in on your own computer, or use the generator below to build your invoice in the browser and download a print-ready PDF in minutes.
Customize online, or grab a blank template · Editable Word & PDF · No signup · No watermark
| Invoice # | INV-0001 |
| Date | Jun 10, 2026 |
| Due | Jul 10, 2026 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design (homepage + 3 inner pages) | 1 | $1,800.00 | $1,800.00 |
| Logo & brand mark | 1 | $650.00 | $650.00 |
| Revisions | 4 | $75.00 | $300.00 |
| Subtotal | $2,750.00 |
| Tax (8.5%) | $233.75 |
| Total | $2,983.75 |
What’s included in this painting invoice template
- Labor lines for prep and painting — surface prep, priming, and coats — with hours or a flat job price
- Line items for paint and materials by the gallon, plus supplies like tape, brushes, rollers, and drop cloths, with quantity and unit price
- A header for your business name, logo, address, contact details, and painting license or insurance info, and a section for the client you are billing
- A unique invoice number with issue and due dates so each job is easy to track and reference
- Automatic subtotal, tax, and grand total, plus a notes and payment-terms area for deposits or Net 30
- Free editable Word and PDF files, print-ready on one page, with no watermark and no signup
How to create your invoice
- 1
Add your business and client details
Enter your company name, logo, contact info, and any license or insurance details at the top, then add the customer and the job address. Give the invoice a unique number and set the issue and due dates.
- 2
List your prep, labor, paint, and supplies
Add lines for prep and painting labor by the hour or as a flat price, then list paint by the gallon and supplies as their own lines with quantity and price. The template totals the line items, adds tax, and shows the grand total for you.
- 3
Download and send
Download a print-ready PDF (or the editable Word file) and email it to the homeowner or property manager. Include your payment terms — a deposit up front, due on receipt, or Net 30 — and how you want to be paid.
Frequently asked questions
How do I break out labor, paint, and prep on a painting invoice?
Put prep work like sanding, patching, and taping on its own line, then add painting labor by the hour or as a flat job price. List paint by the gallon and supplies such as tape, rollers, and drop cloths as separate line items. The template adds every line into one subtotal, applies tax, and shows a single grand total, so the customer sees both the total and the breakdown behind it.
Should I bill a painting job by the hour or as a flat price?
Both work, and the template handles either. Many painters quote a flat price for a whole room or house so the customer knows the cost up front, while others bill by the hour for touch-ups and small jobs. You can also charge a deposit before you start and invoice the balance when the work is done — just add a line for the deposit already paid so the balance due is clear.
Do I charge sales tax on a painting invoice?
It depends on your state and the work. U.S. sales tax rules for painting contractors vary — some states tax the paint and materials, some tax the full labor-and-materials job, and some treat the contractor as the end user of the materials. The template has a tax line that calculates automatically; set the rate that applies to you, and check your state's rules if you are unsure.
Is the template really free with no watermark?
Yes. The Word and PDF files are free to download and use, with no signup and no watermark. You can reuse them for every painting job and edit them however you like.
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