Mechanic Invoice Template
A practical invoice template for mechanics and auto repair shops that need to bill customers for parts, labor, and shop fees. It separates each line clearly — so customers can see the parts, the hours, and the totals — on a clean, single-page layout that prints and emails well.
Download the editable Word (.docx) or print-ready PDF, or use the free generator below to fill it in and export an itemized repair invoice in seconds. No signup, no watermark.
Customize online, or grab a blank template · Editable Word & PDF · No signup · No watermark
| Invoice # | INV-0001 |
| Date | Jun 10, 2026 |
| Due | Jul 10, 2026 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design (homepage + 3 inner pages) | 1 | $1,800.00 | $1,800.00 |
| Logo & brand mark | 1 | $650.00 | $650.00 |
| Revisions | 4 | $75.00 | $300.00 |
| Subtotal | $2,750.00 |
| Tax (8.5%) | $233.75 |
| Total | $2,983.75 |
What’s included in this auto repair invoice template
- Business and client details, invoice number, and dates
- An itemized table with quantity, rate, and line totals
- Automatic subtotal, tax, and grand total
- A notes section for payment terms or a thank-you
- Clean, print-ready formatting that fits a single page
- Free editable Word (.docx) and PDF downloads — no watermark
How to create your invoice
- 1
Add shop and customer details
Open the generator, choose the Classic style, and enter your shop name, the customer, and the vehicle.
- 2
List parts and labor
Add each part and each labor line with quantity and rate. Subtotal, tax, and total update automatically.
- 3
Download the invoice
Export a clean PDF or Word file to print at the counter or email to the customer. Free, no watermark.
Frequently asked questions
Is this mechanic invoice template free?
Yes — download the template and use the generator for free, with no signup and no watermark.
Can I list parts and labor separately?
Yes. Add a line item for each part and each labor charge, with its own quantity and rate, so the bill is fully itemized.
Can I add the vehicle or VIN?
Yes. Use the notes or client details section to record the vehicle, mileage, or VIN for your records.
Does it calculate sales tax?
Yes. Set your tax rate and the total updates automatically. Whether you charge tax on parts and labor depends on your state — check your local rules.
Related guides
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