Construction Invoice Template
This is a free construction invoice template built for contractors, builders, and subcontractors who need to bill for labor, materials, and equipment on a job. It gives you a clear line-item layout and a spot for the project or job reference, so a client can see exactly what they are paying for.
It is completely free, with no signup and no watermark. Download the editable Word and PDF files and fill them in on your own computer, or use the generator below to build your invoice in the browser and download a print-ready PDF in minutes.
Customize online, or grab a blank template · Editable Word & PDF · No signup · No watermark
| Invoice # | INV-0001 |
| Date | Jun 10, 2026 |
| Due | Jul 10, 2026 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design (homepage + 3 inner pages) | 1 | $1,800.00 | $1,800.00 |
| Logo & brand mark | 1 | $650.00 | $650.00 |
| Revisions | 4 | $75.00 | $300.00 |
| Subtotal | $2,750.00 |
| Tax (8.5%) | $233.75 |
| Total | $2,983.75 |
What’s included in this construction invoice template
- Separate line items for labor, materials, and equipment or rentals, so a client sees the full breakdown of the job
- A job or project reference and site address field, plus your license number, to keep every invoice tied to the right work
- A header for your business name, logo, address, and contact details, and a section for the client you are billing
- A unique invoice number with issue and due dates so each invoice is easy to track and reference
- Automatic subtotal, tax, and grand total, plus a notes and payment-terms area for deposits, progress payments, or Net 30
- Free editable Word and PDF files, print-ready on one page, with no watermark and no signup
How to create your invoice
- 1
Add your business, client, and job details
Enter your company name, logo, license number, and contact info at the top, then add the client and the job or site address. Give the invoice a unique number and set the issue and due dates.
- 2
List labor, materials, and equipment
Add each line with a description, quantity or hours, and rate — for example crew hours, lumber, or a machine rental. The template adds up line totals, subtotal, tax, and the grand total for you.
- 3
Download and send
Download a print-ready PDF (or the editable Word file) and email it to the general contractor or property owner. Include your payment terms — a deposit, progress billing, or Net 30 — and how you want to be paid.
Frequently asked questions
How do I invoice for both labor and materials on one construction invoice?
Use separate line items. Put each labor entry with its hours and hourly rate, then list materials and equipment as their own lines with quantity and unit price. The template totals everything into one subtotal, adds tax, and shows a single grand total, so the client sees the full cost and the breakdown behind it.
Can I use this template for progress billing or a deposit?
Yes. Many construction jobs are billed in stages. You can send one invoice for a deposit or an initial draw, then send later invoices for each phase — just give each one a new invoice number and note what portion of the job it covers in the notes area.
Should I charge sales tax on a construction invoice?
It depends on your state and the type of work. U.S. sales tax rules for contractors vary — some states tax materials, some tax the full labor-and-materials contract, and some treat contractors as the end user of materials. The template has a tax line that calculates automatically; set the rate that applies to you, and check your state's rules if you are unsure.
Is the template really free with no watermark?
Yes. The Word and PDF files are free to download and use, with no signup and no watermark. You can reuse them for every job and client and edit them however you like.
Related guides
Create your invoice in under a minute
Free, professional, and ready to send. No signup required.
Start now