Invoice Template for Excel
A clean, professional invoice template for Microsoft Excel. The spreadsheet has built-in formulas, so line totals, subtotal, tax, and the grand total calculate themselves as you type — no math, no broken cells.
Download the editable .xlsx to fill in offline, or use the free online generator below to enter your details and export a finished invoice in Excel, Word, or PDF.
Customize online, or grab a blank template · Editable Word & PDF · No signup · No watermark
| Invoice # | INV-0001 |
| Date | Jun 10, 2026 |
| Due | Jul 10, 2026 |
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website design (homepage + 3 inner pages) | 1 | $1,800.00 | $1,800.00 |
| Logo & brand mark | 1 | $650.00 | $650.00 |
| Revisions | 4 | $75.00 | $300.00 |
| Subtotal | $2,750.00 |
| Tax (8.5%) | $233.75 |
| Total | $2,983.75 |
What’s included in this Microsoft Excel invoice template
- Built-in formulas that total quantity × rate, subtotal, tax, and grand total automatically
- Business and client details, invoice number, and dates
- A notes section for payment terms or a thank-you
- Clean, print-ready formatting that fits a single page
- Free editable Excel (.xlsx), Word, and PDF downloads — no watermark
How to create your invoice
- 1
Open the generator
Select the Spreadsheet style and enter your business, client, and line items. The preview updates as you type.
- 2
Let the formulas total it
In the .xlsx, quantities and rates multiply and sum automatically — just edit the numbers.
- 3
Download your file
Export the editable Excel file (or PDF/Word) — free, no signup, no watermark.
Frequently asked questions
Does the Excel invoice template calculate totals automatically?
Yes. The .xlsx includes formulas that multiply quantity by rate for each line, then total the subtotal, tax, and grand total for you.
Is this Excel invoice template free?
Yes — download the .xlsx and use the online generator for free, with no signup and no watermark.
Can I open it in Google Sheets or Numbers?
Yes. The .xlsx opens in Microsoft Excel, Google Sheets, and Apple Numbers, with the formulas intact.
How do I add tax?
Set your tax rate in the generator (or edit the tax cell in the spreadsheet) and the total updates automatically.
Related guides
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